Document Management Solutions
Effective document management is key for any business to run smoothly and effectively. Having procedures in place is not only important for the data that is created but also the data that is received. With files needed by different departments and resources, it must be streamline and easily accessible to work for everyone involved and avoid issues such as delay, confusion, or worse, total loss.
BDM ArcScan offer a full range of document management services designed to work together to make your document management truly effective.
With our experience of knowledge, we can offer advice on how to implement systems internally or take advantage of our outsource services such as document scanning, archive box storage and confidential shredding. With the ability to tailor each service, we can create the perfect fit solution for your needs.
Our document scanning service offers a simple, fast, and effective way of turning original data such as paperwork into digital files, the faster and more convenient way to share and receive data.
With our proven processing techniques developed from our knowledge and experience, BDM ArcScan has helped many businesses looking to go paperless such as digitising legacy files, HR records, financial documents, delivery records and much more. One you begin scanning, you soon see the benefits of this much more efficient and up-to-date way.
Fully managed, we listen to your needs and create the perfect solution to fit. Carefully prepared, we scan using the latest in scanning technology combined with trained operatives who monitor the whole process to ensure your data is perfectly captured, fault free. We also index/name your data with the option to enhance its usability further with OCR to create word searchable documents.
BDM ArcScan also use the latest in data extraction software which can be utilised in tasks such as invoice entry. Taught the layout of the documents scanned, we can set the software to pull key data out to populate spreadsheets within minutes ratter then hours. Additional peace of mind comes from our extensive checking processes which ensures the data extracted is correct and error free, giving you data ready to use.
Find your documents quicker and easier with indexing and metadata
Attach digital files to e-mails or share over network
Make new and old documents work together to see a complete case history, client file etc.
Remove file cabinets or dedicated storage areas for more productive use
Reduce administration overheads or off site archive service costs
Digital files can be securely
backed up to enable effective disaster recovery if the worst should happen
Protecting your data when it is no longer required, BDM ArcScan have created a hassle free confidential shredding service that offers you the service and security you expect but without the costs or strings attached.
Shredding your data stops it from falling into the wrong hands such as being used for criminal activities like fraud and identity theft. It also ensures you remain responsible and complaint with legalisations such as the Data Protection Act which has strict guidelines in handling client data when no longer required.
What makes BDM ArcScan’s shredding service truly different is that there are no contracts, minimum weights, or service charges to worry about. We simply charge 20p a kilo with collections arranged as and when you need them plus can provide our large heavy-duty nylon sacks free of charge.
Securely collected and shredded off site by our team, once destroyed you will receive a destruction certificate while your paper waste will be recycled in other products.
No complicated contract, terms and conditions to sign up to
Use us as and when you need to.
No minimum or monthly collections imposed!
Pay exactly for what you shred – not per bag or container!
Price excludes VAT.
Confetti style shredding for ultimate data security
Certificate issued for complete peace of mind and control purposes
Enjoy free collection in postcodes MK1 to MK12 for collections over 100kg
Archive Box Storage
With office space a premium you cannot afford to waste, BDM ArcScan’s archive box storage offers a simple, easy, and flexible way to manage data which is not required on a regular basis.
Securely held at our Milton Keynes’s archive box storage site, your archive boxes are securely collected from your site and transferred into our storage faciality where they are logged into our system with the latest indexing technology. If you need to recall your data at any time, simply contact us and we can have your box or specific files ready to access same day or delivered to your site the next working day.
What makes BDM ArcScan’s archive storage service unique is our 30-day rolling contract, giving you that flexibility to store archive boxes as and when needed without the lengthy service contract.
We also offer a low in-box charge of 30p per box plus there is no re-stocking charges when returning data to storage. It makes archive box storage much more cost effective and resource rather than a burden.
You can also enjoy our other services such as document scanning to turn your data into digital files plus confidential shredding when data is no longer required. With special rates for both services for our archive box storage clients, BDM ArcScan offers you the complete, all in one solution and service for document management.
No complicated contract, terms and conditions to sign up to
Simply flat rate costs for easy cost management
Files ready to view onsite in 2 hours or delivered next working day to your site
No charges for new item intake or to re-store files taken out and returned
Complete inventory, logging and tracking systems for complete monitoring and accountability
All files and documents held securely with the latest monitoring systems
Ultra-Secure Cloud Storage
Cloud storage has revolutionised how we can handle and access data. No longer tied to one location, using our smart technologies, we can simply access our data from anywhere and at any time but how secure is your data in the cloud? And just where is your data physically being store?
BDM ArcScan’s ultra-secure UK cloud storage service offers a cloud storage solution solely based in the UK, insuring your data’s protection under our UK laws and regulations. We also employ the latest in cyber security to protect your data cyber-attacks while our physical locations are protected further to ensure your total peace of mind.
Accessed via your own customisable portal, you can quickly and easily upload data from multiple sources where you can then view online at any time or download within minutes. You can also share your data securely by limiting what shared users can do such as preventing downloading and making documents viewable online only.
With all access, viewing and downloading data recorded, you can easily keep track and monitor your account.
Offered for a fixed monthly charge with no storage limitations, you can grow and adapt your cloud storage to your needs knowing it is retained within the UK using the latest technology and security measures.
One easy monthly charge
Store as little or as much as you want
Easy to use control panel to manage your account and see your uploaded files
Drop and drag items from your device or upload from other services directly
All your cloud data is stored in UK based data centers and no where else!
Data is protected with the latest encryption technology while our data centers are fully secure and monitored 24/7
Create access for one or more users with individual access rights and privileges
Share data via secure links or enabling viewing/commenting without the need to download files
Monitor all account access and set specific user right and privileges
To find out more about any of our document management solutions and receive a free, no obligation quotation, please contact us today