Commercial Document Scanning Service
Looking to turn your paper documents into more usable digital files, such as PDFs? Save time, space, money and much more with our great range of commercial document scanning services.
BDM ArcScan is at the forefront of document scanning and digital transformation. We turn paperwork into electronic files to meet the digital needs of today’s modern working environments.
With the world changing and more staff working away from the office, having easier access to documents has never been more important.
Secure, flexible commercial document scanning for modern businesses
We have a range of commercial document scanning services that can be tailored not only to assist customers’ needs today but also into the future, simply and effectively
BDM ArcScan has also created specialist scanning services to meet the needs of key industry sectors. Our processes include solutions tailored to helping Accountants, Solicitors, Schools, and HR departments.
Once you have begun your digital transformation, you will soon see the benefits. Documents can be retrieved more quickly and from anywhere, office space is freed up, and administration costs are reduced through increased efficiencies.
Our Commercial Document Scanning services are helping customers throughout the UK digitally transform their document management quickly, easily, and affordably.
Our commercial document scanning service is ideal for
Bulk File Scanning
Large volume, high output
Archive Scanning
Digitise archive and legacy files
HR File Scanning
Transform personnel and staff records
Clinical Scanning
Confidential services for healthcare
Legal Scanning
Professional services for the legal sector
Invoice Scanning
Automated naming and data extraction
Cloud Storage
Access documents from anywhere
Data Recovery
Preserve disaster-damaged documents
Large Format
Maps, drawings, plans upto A0
Onsite Scanning
Complete onsite digital scanning
All-inclusive commercial document scanning for a fixed cost per 1,000 images
We offer our complete A4 commercial document scanning service. It includes everything to make your digital transformation simple and easy without any hidden costs!
Document Preparation
Staples and paperclips are removed, and documents are checked ready for scanning
300dpi Colour Scanning
Documents are captured in high quality, preserving important details and clarity
Basic File Naming
Once image quality is checked, digital files are named according to your requirements
OCR Processing
Documents are saved as searchable PDFs, allowing data to be found quickly and easily
Instant Cloud Access
Quickly download scanned files from anywhere using our secure cloud portal
Please Note – This service and price are only applicable to standard, large quantity commercial A4 document scanning. It does not apply to our other scanning services, including archive document scanning, book/bound volume scanning, large format scanning and photo/transparency scanning. These services are individually quoted based on client and project requirements. You can find out more about these services by clicking here
OCR processing to create word-searchable PDFs only works on and applies to typewritten text/fonts and not handwritten content. We do offer a custom text mapping and matching service for handwritten documents to become word-searchable for an additional charge. Please contact us for more information on this service. * The pricing stated excludes VAT, collection, shredding or return delivery charges.
Why commercial document scanning is a great idea
Locate files quickly
No more hunting through files in your office or sifting through archive boxes at your file storage facility. Just search on your computer with a keyword/title and within seconds, your documents are found.
Easier Access
Work easier and more effectively from remote locations such as satellite offices or home with documents securely accessible from anywhere and at any time.
Reduce Costs
Reduce administration and staff costs with streamlined processes and reduce or remove outsourced services such as archive storage. Document scanning has a fast payback cycle, it can pay for itself within a very short period of time.
Save Space
Office space is valuable and can be put to better uses such as creating more workspace. Digitising also reduces how many files you need to store offsite in storage.
Better Compliance
Improve compliance processes to meet rules such as data protection and GDPR. Digital files can easily be audited and with controlled access.
Disaster Recovery
Paper data has a greater risk of being lost, stolen or destroyed. Electronic files can be backed up securely and quickly recalled if the worst should happen.
Commercial document scanning FAQs
What is commercial document scanning?
Our commercial document scanning service helps businesses turn high volumes of paper documents into clear, organised digital files such as PDFs. At BDM ArcScan, we help you reduce paper storage, improve access to important information and create a more efficient way of managing documents across your business.
What types of documents can you scan?
We scan a wide range of business documents, including archive files, HR records, invoices, legal paperwork, day-to-day office documents and large format plans or drawings. Whatever the size or volume of your project, we tailor our scanning service to suit your documents and the way your organisation works.
Why choose BDM ArcScan for commercial document scanning?
We provide a secure, flexible and cost-effective commercial document scanning service designed around your needs. Whether you want to free up office space, improve document retrieval or support digital transformation, we help make the move from paper to digital simple, efficient and affordable.
Can you scan archived or older paper files?
Yes. We regularly scan archived and legacy paper files, helping businesses bring older records into a more accessible and manageable digital format. This is an ideal way to protect important information, reduce storage pressures and make documents easier to retrieve when they are needed.
Do you offer document scanning for specific sectors?
Yes. We provide specialist document scanning services for a range of sectors, including accountants, solicitors, schools and HR departments. This means we can tailor our approach to the type of records you handle and deliver a service that works for your organisation.
Can you help businesses with remote or multi-site working?
Yes. By converting paper files into digital documents, we help businesses make information easier to access across different teams, departments and locations. Our commercial document scanning service supports more flexible ways of working while improving day-to-day access to important records.
Do you offer on-site document scanning?
Yes. We offer on-site document scanning for organisations that prefer documents to remain at their own premises. This gives you a practical solution where confidentiality, access requirements or operational needs make onsite scanning the best option.
How much does commercial document scanning cost?
Our commercial document scanning service is priced on a fixed cost per 1,000 images, giving you a complete service with no hidden charges. With everything included to achieve high-quality results, we make it easy to budget for your project while still receiving a reliable, cost-effective scanning solution. Contact us for a tailored quote.
What are the benefits of commercial document scanning?
Commercial document scanning helps your business save space, reduce administration time and improve document retrieval. By moving away from paper-based filing, you can create a more efficient, accessible and organised document management system that supports both everyday operations and long-term growth.
Can you scan large-format documents such as plans and drawings?
Yes. We scan large format documents such as maps, plans and technical drawings, including sizes up to A0. This helps businesses preserve detailed information in a digital format that is easier to store, access and share.
What file formats can you provide?
We commonly supply scanned documents in digital formats such as PDF, making them easy to view, store and manage. Depending on your requirements, we can also provide other file formats to support the way your business uses its digital records.
How do I get started with your commercial document scanning service?
Getting started is simple. Speak to BDM ArcScan about the documents you need to scan, and we will recommend the most suitable solution for your business. We work with you to understand your requirements, timescales and document volumes so we can deliver a service that fits your needs.
Choose BDM ArcScan for your Commercial Document Scanning
Discuss your commercial document scanning requirements today by contacting us and arranging a free, no-obligation on-site consultation.