Document Scanning Services
Looking to turn your paper documents into more usable digital files, such as PDF? Save time, free up space and improve efficiency with our professional document scanning services.
BDM ArcScan is at the forefront of document scanning and digital transformation, helping businesses convert paperwork into electronic files that support the demands of modern working environments.
As more organisations move towards flexible and remote working, having quick and reliable access to important documents has never been more important.
We offer a comprehensive range of document scanning services tailored to suit your current needs as well as your future plans.
Designed to simplify the move from paper to digital, our document scanning services help businesses create a more efficient, accessible and streamlined way to manage important information.
Tailored document scanning services for every business
BDM ArcScan provides a wide range of document scanning services designed to meet the needs of key industry sectors and professions, whatever the size of the project.
We work with organisations including accountants, solicitors, schools and HR departments, delivering tailored scanning solutions that support the way each sector manages its documents.
When you begin your digital transformation with BDM ArcScan, the benefits are clear. Documents can be retrieved more quickly, accessed from different locations and managed more efficiently.
At the same time, valuable office space can be freed up and administrative costs reduced through improved workflows.
Our document scanning services help businesses digitise document management quickly, easily and affordably. By turning paper records into accessible digital files, we help organisations work more efficiently and embrace the benefits of the digital era.
Our document scanning services cover Milton Keynes, Northampton and Bedford, plus many more.
Our document scanning services include
Bulk File Scanning
Large volume, high output
Archive Scanning
Digitise archive and legacy files
HR File Scanning
Transform personnel and staff records
Clinical Scanning
Confidential services for healthcare
Legal Scanning
Professional services for the legal sector
Invoice Scanning
Automated naming and data extraction
Cloud Storage
Access documents from anywhere
Data Recovery
Preserve disaster-damaged documents
Large Format
Maps, drawings, plans upto A0
Onsite Scanning
Complete onsite digital scanning
All-inclusive document scanning services with a fixed price per 1,000 images
Our document scanning services are available for a simple, fixed and inclusive price, with everything included for a straightforward digital transformation and no hidden costs.
Document Preparation
Staples and paperclips are removed, and documents are checked ready for scanning
300dpi Colour Scanning
Documents are captured in high quality, preserving important details and clarity
Basic File Naming
Once image quality is checked, digital files are named according to your requirements
OCR Processing
Documents are saved as searchable PDFs, allowing data to be found quickly and easily
Instant Cloud Access
Quickly download scanned files from anywhere using our secure cloud portal
Please Note – This service and price are only applicable to standard, large quantity commercial A4 document scanning. It does not apply to our other scanning services, including archive document scanning, book/bound volume scanning, large format scanning and photo/transparency scanning. These services are individually quoted based on client and project requirements. You can find out more about these services by clicking here
OCR processing to create word-searchable PDFs only works on and applies to typewritten text/fonts and not handwritten content. We do offer a custom text mapping and matching service for handwritten documents to become word-searchable for an additional charge. Please contact us for more information on this service. * The pricing stated excludes VAT, collection, shredding or return delivery charges.
How our document scanning services support your business
Locate files quickly
No more hunting through files in your office or sifting through archive boxes at your file storage facility. Just search on your computer with a keyword/title and within seconds, your documents are found.
Save Space
Office space is valuable and can be put to better uses such as creating more workspace. Digitising also reduces how many files you need to store offsite in storage.
Reduce Costs
Reduce administration and staff costs with streamlined processes and reduce or remove outsourced services such as archive storage. Document scanning has a fast payback cycle, it can pay for itself within a very short period of time.
Disaster Recovery
Paper data has a greater risk of being lost, stolen or destroyed. Electronic files can be backed up securely and quickly recalled if the worst should happen.
Better Compliance
Improve compliance processes to meet rules such as data protection and GDPR. Digital files can easily be audited and with controlled access.
Easier Access
Work easier and more effectively from remote locations such as satellite offices or home with documents securely accessible from anywhere and at any time.
Document Scanning Services – FAQs
Why choose BDM ArcScan’s document scanning services?
BDM ArcScan provides secure, efficient and flexible document scanning services for businesses across Milton Keynes, Northampton and Bedford. We help organisations reduce paper storage, improve access to important information and move to a more streamlined digital way of working, with a service tailored around your requirements.
What types of documents can you scan?
We scan a wide range of business documents, including archive files, HR records, legal paperwork, invoices, day-to-day office documents and large-format plans or drawings. Our service is tailored to suit the type, volume and condition of your documents, helping you move from paper records to well-organised digital files.
Can you tailor the scanning service to our business?
Yes. We tailor our document scanning services to suit your business, your document types and the way your organisation works. Whether you need to scan archived files, active records or department-specific documents, we provide a solution designed around your needs.
Do you work with specific sectors?
Yes. We provide specialist document scanning services for a range of sectors, including accountants, solicitors, schools and HR departments. This allows us to deliver a service that reflects the type of records you manage and the standards your organisation needs to maintain.
Can you scan archived and older paper records?
Yes. We regularly scan archived and legacy paper files, helping businesses bring older records into a more accessible and manageable digital format. This makes documents easier to retrieve, reduces storage pressures and helps protect important information for the future.
Do you offer document scanning services on-site?
Yes. We offer on-site document scanning for organisations that prefer documents to remain at their own premises. This is a practical option where confidentiality, day-to-day access or operational requirements make on-site scanning the right choice.
Can document scanning support remote or multi-site teams?
Yes. By converting paper files into digital documents, we help businesses make information easier to access across teams, departments and locations. This supports flexible working and gives staff quicker access to the records they need, wherever they are based.
Are your document scanning services prices fixed and inclusive?
Yes. Our range of document scanning services are based on a simple fixed price per 1,000 images, giving you a complete and inclusive service with no hidden charges. Everything needed to deliver high-quality results is included, making it easier to budget with confidence. Contact us for a tailored quote.
What are the benefits of your Document Scanning Services?
Document scanning helps businesses free up office space, reduce administration time and improve document retrieval. It also creates a more efficient and accessible way to manage information, helping your organisation move away from paper-based systems and work more effectively.
Can you scan large-format documents?
Yes. We scan large-format documents such as plans, drawings and maps, including sizes up to A0. This helps preserve detailed paper documents in a digital format that is easier to store, access and share.
What file formats can you provide?
We commonly supply scanned documents in digital formats such as PDF, making them easy to view, store and manage. Depending on your requirements, we can also provide other file formats to support the way your business uses its digital records.
How do I get started?
Getting started is simple. Speak to BDM ArcScan about the documents you need to scan, and we will recommend the most suitable solution for your business. We take the time to understand your requirements, timescales and document volumes so we can provide the right service for your project.
Choose BDM ArcScan for professional document scanning services
Discuss our range of Document Scanning Services today by contacting us and arranging a free, no-obligation on-site consultation.